1. TECHNICAL REQUIREMENTS
• We highly recommend using the platform Zoom to record your presentation. Detailed steps to do so are described at the end of this document.
• Make sure you save the video in one of the following formats:
.mp4, .mov, .mpg, .webm
• Please use the format 16:9, Resolution: Full-HD
• Please use a headset to record your lecture. This will improve the audio quality tremendously. If not possible, the audio recording function works well on an iPhone. This audio can easily be exported to accompany a video.
• Make sure to film in a location that has a lot of light and minimal background noise.
• On-camera presentation: we recommend filming yourself while doing your lecture, using your webcam, as this provides a more personal touch to your presentation. If you do not wish to do so, you can also simply upload a picture of yourself when uploading your recording on your Morressier account.
• Your video should have 25fps (frames per second).
• Check your video before you upload to ensure there are no technical glitches and that the sound is audible throughout.
• Always make sure to assign a DOI to your research to allow others to easily discover and cite it (this can be done during the uploading of your presentation).
• Do not use any passwords or encryption for your files.
• Flash-animations and macros are not supported.
• When naming your files, please make sure to only use regular characters (a-z, A-Z, 0- 9, spaces, underscore and dots) and avoid using special characters (accents, symbols, etc.). Give the video file a clear name using the following structure: YourLastname_YourFirstname_PresentationDate.mp4
2. SOME TIPS FOR PREPARING YOUR LECTURE
• Speak slow and clear.
• Make a pause at the end of each slide, do not talk while switching to the next slide.
• You may repeat the audio recording until you are satisfied with your result.
• Watch your video and check for any errors.
• Ask a colleague or peer to review your presentation before you upload.
• Include a variety of elements in your presentation, including images, graphs, or datasets. A block of text won't be as appealing to viewers.
• Simplify! Keep data on slides simple to illustrate a single point or idea. If there is an abundance of data, divide it into several slides. The content of a slide should be comprehensible in 20 seconds.
• Try not to use more than two slides for each minute of your presentation.
• Do not cover too much ground. Leave the fine details for publication and discuss only the major points of your work, supported by the conclusions drawn from your data. Remember you are trying to communicate with the audience in a limited time. A rushed presentation is of no use to the audience or to your reputation.
• Be sure the information on the slides is well presented – enlargements of the significant areas and arrows are often helpful.
• Do not overuse animations available in PowerPoint.
• Avoid any sexist, racially insensitive or inappropriate jokes, comments and slides.
3. HOW TO RECORD A PRESENTATION ON ZOOM
• Download and install the "Zoom Client for Meetings" Software from https://zoom.us/support/download if you haven't already.
a. Double click on "Start Zoom" to launch the application.
b. Sign In. If you don't have an account, click "Sign Up Free".
c. After signing in, you will see the Home tab.
d. Click on the gear icon ⚙ in the top-right corner to open the settings.
e. Adjust the settings to match those shown below.
Camera: Select the camera you want Zoom to use "16:9 (Widescreen)".
My Video: Select "Enable HD".
4. HOW TO START RECORDING YOUR PRESENTATION ON ZOOM
a. Close all applications except Zoom and your presentation.
b. In the Zoom Client, start a new meeting from the "Home Tab".
c. Click "Share Screen" in the meeting controls.
d. Select your presentation window, select the "Share Computer Sound" checkbox and click the "Share" button on the right. A green border indicates which window you are currently sharing.
IMPORTANT: Please maximize the small floating window showing the webcam video by dragging the bottom-left corner of the window as wide as possible. NOTE: This setting has a direct impact on the recorded video layout and will have a negative impact on the recording if not set properly.
e. While sharing, switch the presentation software into slide show/presentation mode.
f. In order to ensure that the webcam video does not overlap with your view of the slides, click in the centre of the black bar at the top of the video screen and drag it to the bottom right corner of your screen. Do not simply minimise this screen as this will affect the recording of you in the final video.
Having the webcam video partially off screen will not impact on the recording of you in the final video. The final video will display your slides to one side of the screen and the recording of your webcam to the other.
g. Start the recording in the Meeting Control -> More -> Record.
h. Give your lecture and please make sure you do not go over your allotted time.
i. Once you finish your lecture, end the meeting by clicking on the right-bottom corner red button "END"> "End Meeting for all". The recording will stop automatically.
j. After the meeting has ended, Zoom will convert the recording so you can access the files. If you have trouble finding your recorded video file, return to the Zoom Home tab, select "Meetings" and your recorded files on the left.
k. Locate the .mp4 file of the recording and open it.
l. Review your lecture.
• Is the audio clear?
• Are you happy with the overall lecture?
m. If you are happy with your video, please open the link provided to you in the email regarding these guidelines and upload your presentation.
n. If you are not happy with your video, please go back to the beginning of this section and record it again.
5. HOW TO PREPARE THE UPLOAD FILE
a. Once you are satisfied with your recording, click on “file” > “export” > “create a video”.
b. Select the settings: Full HD (1080p) and “Use recorded timings and narrations”.
c. Click on “create video” and save it as an .MP4 file being sure to name it with the following information: YourLastname_YourFirstname_PresentationDate.mp4.