Once your peer review process has finished and you have accepted all the papers you would like to include in your published volume, head to the Publication tab.

Set up sections for your Table of Contents by clicking the blue box, + Add a section.

A box will appear asking you to give a name for the section.

Things to note:

  • For small volumes, a single section called “Papers” is sufficient

  • It is recommended to set up several sections for volumes with more than 50 or so papers

Now you will see the sections you created under Proceedings: Table of Contents.

(In this scenario, there is one section called Approved papers as there were only four papers submitted and approved for publication.)

Select papers from the “Ready for Publication” list to include them in the Table of Contents.

Then click on the section you wish to add them to. In this scenario, all four papers have been added to the Approved papers section, as shown below.

Things to note:

  • All “accepted” papers [regardless of whether they are just decided or already notified] are listed in the “Ready for Publication” list

  • You can select the desired position of a paper between two existing papers

  • You can also drag and drop papers into the desired order after inserting them in the Table of Contents

  • You can see details of a paper by clicking on the corresponding row in the “Ready for Publication” list

Click Upload Editorial Material to upload your preface. A template from the publisher can be downloaded from this page.

Next click Edit Peer Review Statement to check the automatically generated peer review statement and edit any of the numbers calculated by the system, if necessary.

Things to note:

  • The “contact person for queries” fields will be automatically populated with the details of the person who submits the Volume to the publisher if left empty

Once everything is ready, submit your volume to the publisher by clicking Submit to Publisher in the bottom right corner.

Things to note:

  • After you have submitted to the publisher, you will no longer be able to make changes to your content

  • You will be notified when your volume enters the Production process.

  • In the Publication tab, you will be able to see if any papers were excluded from publication by the publisher

  • You will also be able to download a spreadsheet of your Table of Contents and volume details from the Publication tab

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